Start with what needs to change.
A useful renovation brief describes the current space and the outcome you want. Identify the rooms, public areas, and exterior elements involved. Separate essential repairs from appearance updates so the project team can see where your priorities sit.
Make daily operations part of the conversation.
Let the team know which spaces need to remain accessible, when guests and staff use them, and what restrictions affect access. These details help frame the discussion about staging, work areas, and communication.
Bring the decisions you already have.
Existing drawings, photos, finish references, and brand requirements can give the project a clearer starting point. Mark the decisions that are final and the ones that still need help. A short, organized brief is more useful than an unstructured collection of ideas.
Define what the next step should resolve.
Your first conversation should clarify the information needed to develop a scope, review the property, and discuss a schedule. Use it to establish who makes decisions and how the project team will communicate as planning develops.